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Got a friend with a lot on her plate? Use this simple strategy to give her 3 home-cooked meals a week.
By Ellen Willson Hoover
WHEN MY NEIGHBOR Julie’s young son needed surgery that would put him in a body cast, we were all anxious to help but unsure about what to do. Because she has another child, we knew that mealtimes would be especially hard, and my first instinct was to stop by with a casserole—but I kept envisioning Julie being deluged with lasagnas and overwhelmed with the job of returning dishes to their rightful owners. (Sound familiar?)

So instead of cooking, I started organizing, arranging to have each concerned friend drop off one full meal on a prearranged night over a month and a half, which ultimately provided the family with three lovingly prepared dinners each week. The idea turned out to be the mother of all solutions: Julie was utterly relieved to have a few nights free of cooking, and we were all thrilled to have found a way to provide some meaningful support. Here’s our surprisingly simple game plan, which includes all the steps that worked best, along with a few innovations and tools to get you started. My friends and I will use it again and again!

How to Do It

MAKE THE OFFER
Call the person you want to help and say that you and your friends would like to provide three or four meals per week. Be sure to ask which days would be most beneficial, what her family’s favorite foods are and whether they have dietary restrictions or dishes they just loathe. Julie and I settled on Sunday, Tuesday and Thursday evenings for six weeks.

ASSEMBLE THE TEAM
All you need is a good e-mail list. Right after the surgery, my friend sent out a message updating everyone on her son’s condition, so I copied the addresses of those recipients, added others of friends I thought might want to help, and sent a note asking people to reply if they’d like to cook a meal one night for Julie’s family. I included her food preferences and asked the recipients to send me their top two choices of dates and possible meals. I was amazed not only by the number of replies but also by the “viral” component of my e-mail. Friends forwarded to other friends, and I had 18 chefs in no time.

ORGANIZE!
Make a simple two-column chart, listing each participant’s name next to his or her assigned date and food selections, and e-mail it to every-one, including the friend you are helping (get our template here). Include all of the pertinent details in this file, such as best delivery time. Here is a some sample text:

"Thanks so much for joining the network of friends delivering meals to the Brown family for the next six weeks. The plan works like this. On your assigned day, simply prepare a full meal, package it up nicely, and leave your offering on the Brown’s doorstep in time for dinner. Please feel free to add a bottle of wine or some flowers!

Here are a specifics to keep in mind:

You should plan to make a full meal, including an entrée, a salad, a crusty bread, perhaps, and even a yummy dessert or wine.

It’s a good idea to use disposable dishes (so the family will have no dishes to clean up) or a containers they can leave outside the door for you to pick up later that evening.

The family loves to eat: everything (almost)!

The family loathes: peas and salmon

The family can’t eat: anything made with eggs or olive oil.

The family eats at: 7 pm, so please drop off sometime between 5:30 and 6:30. If you decide to say hi, be sure to excuse yourself quickly so the Brown’s have lots of time to themselves to enjoy your kind offering!

Below is the date you are scheduled to make your delivery. Expect a gentle reminder a few days ahead of time!"


ASK FOR FULL MEALS
This might include an entrée, a salad, crusty bread, a yummy dessert and a bottle of wine, plus drinks for the kids.
Be sure to pack some dishes and pretty napkins.

Suggested Menu:
Field Greens with Balsamic Vinaigrette
Dijon Cream Pork with Spicy Sweet Potatoes 
Green Bean & Squash Saute 
Sourdough Baguette
Pineapple Upside-Down Cake 
Vanilla Ice Cream

FORBID CLEANUP
Either make sure plates and casseroles are disposable, or include a note insisting that your friend leave the (still dirty!) dishes in a basket outside the door for you to pick up.

Some ideas for:
Pretty Plates
Pack sturdy (and disposable) bamboo plates that are more elegant than standard paper plates. They are biodegradable and come in three sizes—7, 9 and 11 inches in diameter. Veneerware Bambu plates, starting at $7.00 for packs of 8, branchhome.com.

Reusable Bowls
These sturdy watertight bowls store completely flat and snap together to hold chili or soup. They’re dishwasher-safe and come in cheery colors. Fozzils ThinkFlat Bowl, $5, amazon.com.

Cheerful Utensils
Dishwasher-safe plastic cutlery is available in a handful of bright colors and is packaged in a reusable canister to keep the set of eight forks, knives and spoons neatly contained. Preserve Cutlery, $5.50, recycline.com.

Fuss-free Food Storage
Pack the meal’s components in these virtually unbreakable containers made of polycarbonate. They are airtight and microwavable. Nesting Polycarbonate Rectangles, available in five sizes starting at $3.99, containerstore.com.

Keep it Cool
This lightweight tote is pretty and durable and is insulated to keep everything cool until the food can be transferred to a refrigerator (just drop in a few ice packs). The soft grip handles make it comfortable to carry and since it’s machine washable, you can use it again and again. Market Tote, large, $40, builtny.com.

MAKE QUICK DELIVERIES
Because we wanted Julie to savor this small moment of comfort with her family instead of feeling pressure to entertain friends, we told her that we would drop our baskets at the door. If we did stop to share a quick bit of news from the outside world, we did it briefly—then escorted ourselves to the door.

SEND REMINDERS
With your chart in front of you, it takes just a minute each week to e-mail the participants with a gentle nudge.

NO THANKS REQUIRED!
Perhaps most important, insist on a “no thank-you notes” policy. I sent Julie a quick e-mail saying that Emily Post had phoned (from the great beyond!) to inform us that the proper etiquette in this situation was to ignore any impulse to write thank-you notes and to use the time instead to take a walk or sip a glass of wine.
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